Need assessment and requirements for Blood Transfusion System integration with EMR-OpenClinic GA at CHUK

Abstract

Introduction Blood transfusion is an important aspect of healthcare that requires proper management to ensure patient safety. Electronic Medical Records (EMR) have been introduced to enhance healthcare delivery, but integration with blood transfusion systems is still lacking in many hospitals. This qualitative study aimed to assess the need and requirements for integrating the Blood Transfusion System (BTS) with the EMR-OpenClinic GA at CHUK. The Purpose of this study is to identify the necessary functionalities, technical specifications, and operational considerations for successful integration with designing the workflow of the process and it applications for integration. This research intends to improve the coordination, accuracy, and efficiency of blood transfusion processes, ultimately enhancing patient care and safety at the hospital.

Methods This qualitative study used in-depth interviews of 30 healthcare professionals at CHUK, including doctors, lab technicians, and IT personnel with purposive sampling method. The interviews were conducted using a semi-structured questionnaire that explored the need and requirements for integrating of the BTS with the EMR-OpenClinic GA. The interviews were audio-recorded, transcribed verbatim, and analyzed thematically.

Results The study found that the current blood transfusion system at CHUK faced several challenges, including incomplete or missing documentation, inadequate tracking and tracing of blood products, and limited communication between departments. The integration of the BTS with the EMR-OpenClinic GA was seen as a potential solution to address these challenges. The main requirements identified by the participants for BTS-EMR integration included real-time data entry, traceability of blood products, integration with laboratory systems, and accessibility of patient information.

Conclusion The findings of this study highlight the need for integrating the BTS with the EMR-OpenClinic GA at CHUK. The integration of these systems can address the challenges associated with the v current blood transfusion system, leading to improved patient safety and healthcare delivery. The study identified key requirements for BTS-EMR integration. These findings can inform decision makers in the implementation of the BTS-EMR integration at CHUK and other healthcare institutions